11 Best Excel Itinerary Template Sites (2024) [FREE]

1. Introduction

Organizing a trip, whether for business or tourism, is not an easy task. It involves coordinating several details, making decisions, and ensuring everything falls into place. Here, Excel Itinerary Templates can be a real lifesaver. They let you create a detailed plan of your trip, ensuring you have a hassle-free travel experience and stay on top of everything during your journey.

1.1 Importance of Excel Itinerary Template Site

Excel Itinerary Template sites provide downloadable templates that make it easy and convenient for travelers to plan their trips. These templates usually include sections for detailed information, such as dates, destinations, activities, transportation, and lodging, among other factors that need to be managed during a trip. They not only help arrange this information neatly but also ensure that nothing important is overlooked. Hence, having a reliable Excel Itinerary Template Site can greatly contribute to a peaceful and well-planned trip.

1.2 Objectives of this Comparison

The primary objective of this comparison is to offer readers an efficient guide for choosing an Excel Itinerary Template Site that best suits their travel planning needs. We will be evaluating the pros and cons of some major template sites available today, so users can make an informed decision about which one might be the best fit for them. An unbiased summary will be provided at the end, pointing out the best choice according to various criteria like user friendliness, template variety, flexibility to modify among others.

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2. Microsoft Itinerary Template

Microsoft, as a veteran in the digital tools industry, provides excel itinerary templates that are compatible with its Excel software. These templates come with basic travel itinerary details and are easy to use for people familiar with Excel’s native environment. The templates can be found in Microsoft’s online template gallery.

2.1 Pros

• Compatibility: Being a product of Microsoft, these itinerary templates ensure high compatibility with Microsoft Excel, making data manipulation seamless.
• Usability: The interface is clean and intuitive, appealing to both experienced and beginner Excel users.
• Variety: The platform offers a wide range of travel itinerary templates to choose from.
• Free Access: No additional cost for using these templates if you already own Microsoft Excel.

2.2 Cons

• Limited Customization: The templates offered are fairly basic and offer limited options for customization.
• Prerequisite: Owing to compatibility reasons, you must have a working version of Microsoft Excel to use these templates.
• Lack of Automated Features: There’s a lack of automation in some sections, which could have made planning even more effortless.

3. Smartsheet Itinerary Templates

Smartsheet offers free, downloadable itinerary templates that are designed for complex projects and tasks. Their offer includes several travel itinerary templates designed for easy access and user-friendly experience. The templates allow for flexible editing and are aimed at professional project planning and collaborative work.

3.1 Pros

• Comprehensive Templates: The templates provided by Smartsheet include details for all possible events which may prove beneficial for thorough planners.
• Collaboration: These templates support collaborative work which is a key benefit for group travels or corporate trips.
• Easy Access: Once downloaded, you can access the templates offline which is a major advantage for users with limited internet connectivity.
• Versatile: In addition to travel, Smartsheet templates are also beneficial for organizing other areas of life or business.

3.2 Cons

• Complexity: While the templates are comprehensive, they may seem complex for individuals planning simple trips or for those unfamiliar with Smartsheet.
• Internet Requirement: To download the templates, you initially need a good internet connection.
• Limited Customization: The templates are not as customizable compared to other travel itinerary template sites, which may limit alterations.

4. Vertex42 Travel Itinerary Template

Vertex42 offers a variety of Excel templates, including a versatile travel itinerary template. The template is designed with separate sections for each day of travel and fields for details such as flight information, hotel reservations, car rental details, and other activities. The template utilizes Excel’s built-in functions for automatic calculations and data organization.

4.1 Pros

• Detailed Layout: The template features an organized format with spaces for every conceivable detail, such as flights, destinations, accommodations, car rentals, and meetings, amongst others.
• Excel Functions: It exploits Excel’s functions and formatting, which brings advanced capabilities into your itinerary planning.
• Simple Interface: Despite incorporating Excel’s advanced functions, the template maintains a simple and user-friendly interface.
• Free Download: The template can be downloaded for free from their website.

4.2 Cons

• Confusing For Novices: For individuals without much knowledge of Excel, the use of advanced functions can be slightly confusing.
• No Online Editing: Unlike some other options, Vertex42 doesn’t offer the capability to edit the template online.
• Basic Design: Comparatively, the design of the template is basic and lacks aesthetic appeal.

5. Template.Net Itinerary Templates In Excel

Template.net offers an extensive collection of Excel Itinerary Templates suitable for different types of trips, aiming to appeal to a varied audience. The templates range from simple trip plans to extensive travel arrangements, thereby catering to different user requirements.

5.1 Pros

• Variety: Template.net’s collection is quite large, offering a template for almost every requirement.
• Customizable: The templates are highly customizable and configurable, providing for easy modifications as per user needs.
• User-friendly Layout: Each template is designed to be intuitive and user-friendly, with labelled sections for different types of information.
• Easy Download: Templates can be easily downloaded for offline use.

5.2 Cons

• Quality Variation: Given the variety, the quality of templates can vary and some may not be as high in terms of design and function.
• Internet Requirement: As with most online resources, internet connectivity is a prerequisite for accessing these templates.
• Registration: In some cases, it may require users to create an account or offer email details before downloading.

6. Someka Excel Itinerary Template

Someka offers an extensive Excel Itinerary Template that’s designed to be comprehensive yet simplistic. This template allows for a detailed breakdown of daily activities on a trip, including accommodation details, transport modes, meals, and even budgeting aspects.

6.1 Pros

• Detailed: The template by Someka is detailed, offering fields for every possible aspect of a travel itinerary.
• Customization: Despite its level of detail, the template allows for sufficient customization to fit each user’s personalized plans.
• Budgeting Feature: Their template uniquely offers a cost calculation column. This helps in budget planning in addition to itinerary management.
• Print Friendly: The templates are designed to be easily printable, offering a hard-copy option of the travel itinerary.

6.2 Cons

• Paid Product: Unlike some other sites, the template from Someka comes with a price tag.
• Complex for Simple Plans: For individuals planning simple trips, the detailed nature of the template could be overwhelming.
• Learning Curve: The template’s advanced features could come with a steep learning curve for those not very familiar with Excel.

7. WPS 10 Travel Planner Template Excel

The WPS 10 Travel Planner Template Excel pack is a comprehensive set of 10 different travel planner templates provided by the WPS Office. They are designed with various use cases in mind, from a trip budget planner to a complete travel itinerary. This bundle aims to cover all elements of a trip effectively.

7.1 Pros

• Diversity: The WPS bundle of 10 different templates ensures you’ll find a template that suits your planning style and needs.
• User-friendly: The WPS templates have straightforward design and layout, making them easy to use, even for those who are not familiar with Excel.
• Tutorials: WPS provides easy-to-follow tutorials on how to use the templates they offer – an important asset for novices.
• Free Download: The entire bundle can be downloaded for free from the WPS Academy webpage.

7.2 Cons

• Not Fully Customizable: Although user-friendly, the templates are not fully customizable, which could limit users with specific needs.
• WPS Software Requirement: To get the most of the templates, they should be opened with WPS software due to potential formatting differences with other Office suites.
• Simplistic Designs: While the design of the templates is easy to understand, they are not visually appealing or modern-looking.

8. TripCreator Travel Itinerary Template

TripCreator offers a well-organized Excel travel itinerary template with an attractive design. This template is perfect for the traveler who prefers a visual depiction of the trip planned. It breaks down the itinerary by day and lists all the critical information that you would need during the journey.

8.1 Pros

• Visual Layout: TripCreator’s itinerary template provides a visually appealing and easy-to-read layout with all the necessary trip details.
• User-friendly: The template has an intuitive design and simple to update fields which makes it easy to use for everyone.
• Comprehensive: The template is comprehensive and allows for detailed descriptions of the activities for each day of your trip.
• Free Download: The template is available for free download on the TripCreator website.

8.2 Cons

• Limited Customization: The template has a designated layout and design, which limits the ability to modify its structure.
• One Design: There is only one template design available, leaving little room for options.
• Email Requirement: To download the template, a requirement is to provide your email address which might not be preferable to everyone.

9. Travefy Travel Itinerary Template

Travefy provides a comprehensible and detailed itinerary template aimed at ensuring your trip is as streamlined as possible. This versatile template features fields to record travel plans, accommodation details, activities, and contact information, making it easier to stay organized before and during your travels.

9.1 Pros

• Comprehensive: The template leaves nothing to chance by covering a wide range of trip details in an orderly manner.
• Dual Format: Travefy offers its itinerary template in both Excel and Word formats, catering to different user preferences.
• User Friendly: The layout and fields are designed to be intuitive and easy-to-update, making it accessible for all types of users.
• Free Option: The template can be downloaded for free from the Travefy website.

9.2 Cons

• Limited Customization: The template’s layout and fields are pre-set, which might limit the customization possibilities for certain users.
• Simple Design: The design of the template is fairly basic and may not appeal to individuals seeking a visually impressive itinerary template.
• Email Requirement: Similar to some other templates, a requirement is to provide your email address in order to download the template.

10. TrumpExcel Excel Templates Combo

TrumpExcel offers a unique vacation itinerary and packing list combo template. This dual-purpose product keeps everything from your travel itinerary to your packing list together for easy organisation and convenience. The design of the template is simple yet effective with a clear structure and easy-to-understand sections.

10.1 Pros

• Dual-purpose: The inclusion of an itinerary template and a packing list in the same document adds convenience and increases efficiency in travel planning.
• Easy-to-use: The template has a simple layout with clearly labelled sections, making it user-friendly.
• Free Download: The template can be readily downloaded for free from the TrumpExcel website.
• Guidance Provided: TrumpExcel provides a video tutorial on how to use the template effectively, which would be beneficial for beginners.

10.2 Cons

• Simple Design: The template lacks in visual appeal due to its simple design.
• Limited Functionality: Compared to other specialised itinerary templates, this one may not have all the features and functionalities.
• Separation Would Be Useful: Some users might prefer to have their itinerary and packing list in separate documents for clarity.

11. TheGoodocs Free Itinerary templates in Google Sheets and Excel

TheGoodocs offers free Itinerary Templates that can be utilized in both Google Sheets and Excel. This gives users the flexibility to choose the platform they are most familiar with. The templates are designed to be simple, detailed, and easy to use, offering multiple sections for documenting different phases and activities of your trip.

11.1 Pros

• Google Sheets and Excel Compatibility: The templates can function seamlessly on both Google Sheets and Excel, providing flexibility to the users.
• User-Friendly: The templates characterize simplicity and are straightforward to use, even for individuals with basic computing skills.
• Free Access: All templates can be accessed and downloaded for free.
• Various Styles: TheGoodocs offers a variety of styles to choose from, accommodating diverse tastes.

11.2 Cons

• Basic Designs: While numerous styles are available, they are relatively basic and may lack visual appeal to some users.
• Internet Requirement: As with other online resources, an Internet connection is a prerequisite to access these templates.
• Limited Customization: Compared to others, these templates might offer limited customization options.

12. Slidesdocs Itinerary Templates For Google Sheets And Microsoft Excel

Slidesdocs offers free Itinerary Templates that are compatible with both Microsoft Excel and Google Sheets. Their templates are functional and minimalist, allowing for clear itinerary organization and planning. Each template aims to make trip planning a hassle-free experience.

12.1 Pros

• Compatibility: The templates work well in both Google Sheets and Microsoft Excel, providing greater convenience to users.
• Simple Design: A minimalist design gives the templates a clean look and helps avoid confusion.
• Easy to Use: The templates feature an intuitive layout making them easily understandable and user-friendly.
• Free Download: All itinerary templates from Slidesdocs can be freely downloaded.

12.2 Cons

• Includes Unnecessary Features: Some of the template features may be unnecessary for simple trip planning activities.
• Limited Design Variety: Slidesdocs offers fewer designs when compared to other online resources.
• Internet Requirement: To access and download these templates, a reliable internet connection is required.

13. Summary

13.1 Overall Comparison Table

13.2 Recommended Template Site Based on Various Needs

If you need a customizable itinerary template, Template.Net would be most suitable due to its highly configurable templates. If you prefer using Google Sheets, the free Itinerary Templates from TheGoodocs would be your best choice. But, if collaboration is an essential part of your travelling plans, you should consider Smartsheet Itinerary Templates. For simplicity and a straightforward interface, Microsoft Itinerary Template or TrumpExcel would be a good fit. And finally, if you are willing to pay for detailed fields with a focus on budgeting, Someka’s Excel Itinerary Template would be worthwhile.

14. Conclusion

14.1 Final Thoughts and Takeaways for Choosing an Excel Itinerary Template Site

Selecting the right Excel Itinerary Template Site can make a significant difference to your travel planning experience. It is important to consider your specific needs and comfort with Excel or Google Sheets before making a choice. Functionality, level of detail, customization, and even price are factors to evaluate in this decision-making process.

Templates with more detailed layouts might be preferable for long or complex trips, while simpler templates would be ideal for shorter journeys or last-minute plans. Free templates could be sufficient for basic plans, but paid ones with additional functionalities can prove useful for more comprehensive planning.

As demonstrated in this comparison, each site has its strengths and weaknesses, appealing to different user needs and preferences. However, the ultimate goal of each is to make your trip planning more organized and less stressful. Having reviewed various sites, we trust you to make the right Excel Itinerary Template Site choice for making your trip a memorable experience.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, which provides a wide range of products, including a powerful tool to repair PSD files.